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Chapter VI: Medical Examinations And Inquiries

6.5 Confidentiality and Limitations on Use of Medical Information

Although the ADA does not limit the nature or extent of post-offer medical examinations and inquiries, it imposes very strict limitations on the use of information obtained from such examinations and inquiries. These limitations also apply to information obtained from examinations or inquiries of employees.

All information obtained from post-offer medical examinations and inquiries must be collected and maintained on separate forms, in separate medical files and must be treated as a confidential medical record. Therefore, an employer should not place any medical- related material in an employee's personnel file. The employer should take steps to guarantee the security of the employee's medical information, including:

All medical-related information must be kept confidential, with the following exceptions: